Write an Email
·You have been living in your apartment for three months. Recently, you noticed that the heating system is not working properly, and the temperature in your apartment drops significantly at night. You need to contact your landlord to resolve this issue.
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Email Writing Guide
Professional tone and structure for the Write an Email task
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Common Grammar Mistakes
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Estimated TOEFL · Writing
Key Takeaway
The email effectively communicates the heating issue and its impact, but lacks specific details and contains grammatical errors, such as 'i' instead of 'I' and 'Thankyou' instead of 'Thank you'.
Lack of detailed descriptionModerate
“the heating system has stopped functioning properly”
Fix·The heating system is malfunctioning; it initially heats to 80 degrees Fahrenheit but drops significantly within 15-20 minutes.
Request for timeline is vagueModerate
“provide me the timeline for repair of the heating unit”
Fix·Could you please let me know when the repairs will be scheduled, ideally within the next week?
“the heating system has stopped functioning properly”
Clearly stating the problem helps the reader understand the urgency and nature of the issue, which is crucial for effective communication.
“i have a medical problem in which my bodyaches become worse in low temperatures”
By explaining the personal impact, the writer effectively conveys the urgency and necessity for a quick resolution, which can prompt faster action from the landlord.
“Thankyou for your time and consideration.”
Maintaining a polite tone throughout the email helps in fostering a cooperative relationship with the landlord, which can be beneficial for resolving the issue amicably.
Vocabulary & Flow
Consider using more varied linking words to enhance the flow and coherence of the email.
Grammar Corrections
1 items foundCapitalization and spelling correction
Email Structure
The greeting is polite and sets a respectful tone for the email.
“Dear Property Manager, Hope you are doing well. With due respect i want to bring this issue to your notice that the heating system has stopped functioning properly. Although the thermostat states the temperature to be 80 degree fahrenheit but it drops drastically in 15”
The opening paragraph clearly states the purpose of the email, which is effective in setting the context for the reader.
The body addresses all the requirements but could benefit from more detailed elaboration.
The closing paragraph effectively expresses gratitude and includes a call to action, encouraging a response.
The sign-off is appropriate and maintains a professional tone.
“Sincerely”
Suggested Academic Phrases
Improvement Roadmap
Provide a more detailed description of the problem.
Now: the heating system has stopped functioning properly
Try: The heating system is malfunctioning; it initially heats to 80 degrees Fahrenheit but drops significantly within 15-20 minutes.
Improves clarity and urgency, potentially leading to a faster resolution.Correct capitalization errors.
Where: body
Try: Furthermore, I would like to request
Use more varied vocabulary to avoid repetition.
Try: Instead of repeating 'request', use 'ask' or 'inquire'.